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Welcome to the HR Portal
HR Contact: Cierra Scott
Compliance
Federal Compliance:
Workplace Compliance Posters
Family Medical Leave Act
Employee rights and responsibilities notice
FMLA certification form for employee
FMLA certification form for family member
If you need to request FMLA, follow the steps outlined below:
1). Submit a PTO request indicating FMLA as the request type. This will allow Cierra to prepare a FMLA form for you.
2). Have your healthcare provider complete the FMLA paperwork prior to the deadline.
3). Submit your fully endorsed FMLA request to Cierra via the HR File Submission Form.
Diocesan Compliance
Diocesan HR Website
Diocesan Handbook
Child Protection Policy
Diocesan Confidentiality Policy
Diocesan Computer Services Acceptable Use Guidelines
Summerville Catholic School Compliance
2024-2025 Handbooks
Payroll
Summerville Catholic School uses ADP as its payroll processing platform and HRIS (Human Resources Information System).
To access the ADP platform, click here.
First time registering with ADP? Click “New user? Get started”. Then select “I have a registration code”. Enter “rcdoc-DOC1820”
Can't access your existing ADP account? Click “Forgot user ID?" Then click “Forgot password”
ADP Employee Self-Service
The following tasks must be completed in ADP as an employee self-service action:
My Information > Profile: Updating your mailing address or emergency contacts
Personal Information > Dependents & Beneficiaries: Updating dependents or beneficiaries information
Myself > Pay > Tax Withholdings: Tax Withholding changes (W-4)
Myself > Pay > Payment Options: Direct Deposit changes (notify Cierra via Slack so she can approve the change)
Myself > Pay > Pay & Tax Statements: Pay Stubs and W-2s
Benefits > Enrollments: Open enrollment and life events (notify Cierra via Slack so she can monitor your life event requests)
Payroll Processing
Payroll is processed bi-weekly, meaning employees are paid every other Friday, resulting in 26 payrolls per year. Payroll is processed the Monday before the pay date. Please keep this in mind when making direct deposit or tax withholding changes. Once the payroll has been processed, changes cannot be made.
Paid Holidays: New Year's Day, MLK Day, Presidents' Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Day.
Timecards
Only hourly employees should use the timecard feature in ADP. Timecards must be approved by both the employee and their immediate supervisor for the employee to be paid. Timecards are due on the last day of the pay period. All timecard employees will receive a courtesy reminder email the day before timecards are due.
NOTE: It is the employee's responsibility to enter their PTO and paid holiday hours on their timecard.
Paid Time Off
ADP does have a time off module. Due to its limitations, we will not be using it. Please, do not submit any PTO requests in ADP. The only way to submit a PTO request is through our electronic PTO Request Form. Our electronic PTO request form allows you to submit an initial PTO request, cancel a previously submitted PTO request, and update a previously submitted PTO request.
You will be notified via email regarding the status of your PTO request.
Employee Benefits
You must enroll in benefits within your first 30 days of employment.
Who is eligible for benefits? Regular Full-Time employees (regularly scheduled to work 30 or more hrs per week)
All benefits (except 403b) are effective the 1st day of the month following 60 days.
Summerville Catholic School offers the following benefits to our full-time employees:
- Medical & Dental coverage (60% employer-paid)
- Flexible Spending Account (FSA) coverage. Both Healthcare & Dependent Care offered (Eligible expenses)
- Basic Life insurance benefit of 1x your salary (up to a maximum of $50,000) (employer paid)
- Long Term Disability (employer paid)
- Short Term Disability (optional & employee paid)
- Vision coverage (optional & employee paid)
- Supplemental Life Insurance (optional & employee paid)
- 403b retirement savings plan (Register, Management)
- Vacation, sick and holiday time OR Paid Time Off (refer to policy manual)
Hiring
Hiring Manager Resources
New Hire Notification- Use this form to notify HR that you have hired a new employee. After you complete this form, HR will reach out to your new hire directly to begin onboarding.
Employee Separation Notification- Use this form to notify HR of an employee's resignation. After you complete this form, HR will reach out to the employee and begin offboarding.