.png)
Welcome to the Finance Portal!
Finance Contacts: Cierra Scott and Zara Rushin
Resources
Check/Reimbursement Requests
Check/Reimbursement requests are processed by Cierra. SCS uses Bill.com to process all check and reimbursement requests. Bill.com is an automated accounts payable platform. Payees can be paid electronically via direct deposit or receive a paper check. Paper checks are mailed from the Bill.com processing center directly to the payee. No paper checks are generated in-house at SCS. If you would like to hand-deliver the check to the payee, enter “SCS” for the payee address on the check request form.
Employee Reimbursements: Employees will be invited to Bill.com using their SCS email address. Check your email for the invitation. If the employee does not establish their Bill.com account and enter their direct deposit information, their reimbursement checks will be mailed to their home address on file in ADP. To change or update your direct deposit account on file, find the instructions here:
Check/Reimbursement Request form
Purchase Requests
Purchase requests are processed by Zara. To submit a purchase request, please complete the dedicated Purchase Request Form. The purchase request form gives you the option to provide a URL to the website or wishlist you would like items purchased from and a file upload if you would like to upload a PDF of the item(s) you would like to purchase. Please remember to be very descriptive and indicate the charge account/funds you are using to pay for the purchase request.
Credit Card Check Out
On occasion, you may need to check out a credit card. This may be to make a purchase that makes more sense for you to purchase than Zara or to pay for a field trip. If you require a school credit card, please check out a card from Zara. Remember to return the card promptly with the receipt!
Billing Requests
Billing requests are processed by Zara. To submit a billing request, please complete the dedicated Billing Request Form. Billing requests are processed weekly.
Teacher/Staff Budgets and Funding Sources
Classroom Teachers
Classroom teachers have access to the following budgets/funding sources. When submitting a check/reimbursement or purchase request, remember to always indicate the budget/funding source you are accessing.
- Teacher Stipend- ($125)- Teachers can use this any way they choose.
- Activity Funds-Teachers can use these funds for field trips, classroom activities, parties, and events. (Teachers will be given a monthly report of the funds' balance and usage)
- Operational Funds-These funds are at the discretion of the school's budget. These funds can only be used for instructional activities and resources (field trips, parties, and events are not permitted).
- PSA Funds- PSA allocates classroom budgets for all grades.
Clubs and Special Area Teachers
SCS has the following clubs:
- Student Council (Christy)
- Beta Club (Jennette)
- Singing Saints (MK)
- Yearbook (Jean)
If your club collects or expenses funds, you will receive a monthly financial report of your account status.
Special Area Teachers have access to the following budgets and funding sources:
Teacher Stipend ($125)- Teachers can use this any way they choose.
Operational Funds-These funds are at the discretion of the school's budget.
Teacher/Staff Financial Reports
Teacher/staff financial reports are generated by Cierra. Financial reports will be sent out monthly via email starting in September after August end-of-month reconciliations. Generally, reports can be expected around the second week of the month. Transactions are recorded on a cash basis. This means credit card or line of credit transactions such as Amazon are not recorded until the bill has been paid. This may cause a delay in transactions showing up on your report. The same goes for deposits. Note: Deposits are recorded when deposits are taken to the bank, not when turned into the office.
Deposits/Funds received by Teacher
Deposits are processed by Zara. All homeroom teachers will be provided with deposit envelopes for miscellaneous funds turned in by students. If they run out, please ask Zara for a restock. Note: Deposit envelopes must be used at all times. Any deposits sent to the front office without a deposit envelope will be returned to the classroom.
Clubs and Event Deposits
Cash and Check Tally Sheet (PDF)
Cash and Check Tally Sheet (Excel)